Karyai follows up with your team on WhatsApp, turns every reply into a task update and shows you what is stuck, so you never have to chase. Start with daily tasks; add client projects, billing and attendance when you need them.
Pick an example and watch it play: the follow-up arrives, the reply lands, and the task, the work log and the manager’s numbers change on their own. Drag the phone to turn it.
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Where Karyai started
Already working across
Created every month, and counting
Karyai is AI practice management software for Indian professional firms. It runs your team’s tasks, follow-ups and client work through WhatsApp, the app your people already use every day, and brings it all together in one web dashboard for partners and managers.
Instead of a tracker someone has to update, Karyai asks for the update, records the reply and tells you what is stuck.
Not a mock-up. These are real Karyai messages from everyday work, with personal names hidden: the task an employee receives, the follow-up, a one-line reply that updates three tasks, and what reaches the manager.
Keep the control you need across tasks, people and client work. Add an AI assistant that asks for updates, sends reminders and turns everyday conversations into structured progress.
| CLIENT WORK | OWNER | STATUS |
|---|---|---|
| GSTR-3B filingDesai Traders | P Priya | Completed |
| Monthly reconciliationShah & Co. | R Rahul | In progress |
| Document collectionMehta Associates | A Aditi | Awaiting client |
AI has the follow-up covered.
Pending work gets a reminder. You get the bigger picture.
AI follows up on pending tasks and reminds employees of what needs doing, without a manager sending every nudge.
Bring client projects, ownership, recorded hours and outstanding work into a connected management view.
Let employees use natural language. Karyai connects each update to the right task, client or work log.
Review and approval workflows keep decisions with your team, while AI handles the repetitive coordination.
No more “please update the tracker.” Your team works in WhatsApp. Karyai connects the dots.
You don’t have to move your whole practice on day one. Begin with the job that costs you the most time every day, chasing updates, and switch on more once your team has the habit.
Add your people, assign work on WhatsApp, and let AI follow up on what is pending. You see who has updated and what is stuck.
Recurring client projects from templates, work logs against clients, and GST invoicing tied to the work.
Location-checked attendance, leave and late marks under your firm’s rules, with a month-end salary sheet.
Every part is included in your plan. You only switch on what you use, and no custom setup work is needed to start.
From the first assignment to the final review, keep your team,
clients and recurring work moving together.
Karyai asks for progress, reminds employees about pending work and turns their responses into useful updates. Give your managers time back for reviews, decisions and clients.
Automatic reminders. Structured responses.
A clearer picture of what’s moving.
Create tasks in natural language, assign an owner and track work as done or blocked. Connect every update to a client and a deadline.
From conversation to accountabilityTurn repeat services into reusable templates. Auto-create monthly projects for subscribed clients with steps, owners and deadlines ready.
One checklist. Every client. Every month.Record time against client work through WhatsApp. See where the day goes and use work-log anomaly flags to identify entries for review.
Make recorded time visibleLocation-checked attendance, leave, late marks and overtime under your firm’s rules, with a month-end salary sheet you can export.
People and time, in one workflowKeep the right people informed with role-aware daily digests, team broadcasts and approval workflows for work that needs a second look.
Clarity at every levelRaise GST-compliant invoices, record payments and see what is still outstanding, with billing tied to what your team delivers.
Do the work, bill the workTurn recurring GST, TDS, ITR and ROC work into checklists with owners and deadlines. Karyai organises the work; your firm reviews and files.
Every deadline has an ownerVisibility is the starting point. Karyai adds the everyday coordination that keeps tasks moving between updates.
Try an example workflow ↗Best for Indian professional firms of about 10–100 people, with recurring client services and a team that already uses WhatsApp. Smaller and larger teams are welcome too. Not one of these? AI follow-ups work for any team that assigns work on WhatsApp ↗ Run a factory or workshop? See Karyai for factories and SMEs ↗
Connect recurring filings, client checklists, document follow-ups and review steps across your practice.
Explore CA & CS workflows ↗02 / LAW FIRMSBring clearer ownership to client tasks, document follow-ups and recorded hours across your legal team.
Explore legal workflows ↗03 / CONSULTANCIES & AGENCIESTurn scattered updates into trackable deliverables and understand where your team’s time goes.
Explore consulting workflows ↗Plain guides for running a CA, CS or law practice, and calculators you can use without signing up.
GST, TDS, income tax, ROC and payroll due dates for a CA firm, in one place.
Read the guide ↗What to ask, when to ask it and how to record the answer, so work stops slipping between chats.
Read the guide ↗A GST calculator, a GSTIN validator and a TDS calculator. No login, no email.
Open the tools ↗Comparing practice management software? Best software for CA firms in India · Karyai vs Turia · Karyai vs Practive · Karyai vs AuditDesk · All comparisons
Good people. Scattered updates.
One question, asked every day.
Hemant and CA Dhiraj Ostwal saw the same pattern: client updates buried in chats, monthly work in spreadsheets and follow-ups that depended on someone remembering to ask.
So they built Karyai inside WhatsApp — and proved it on Dhiraj’s own CA firm first: 43 employees, 7 cities, 100+ client projects now running through it every month. Tasks, recorded hours and recurring work became connected.
Today, we’re bringing the same platform to more Indian professional firms — with the same hands-on setup for every practice that joins.
Start with a complimentary 20-minute workflow audit and live demo. We’ll discuss your team and what you want to start with (most firms begin with tasks and AI follow-ups). Then you try it on your own team for 15 days, free.
Find the fit for your firm ↗15-day free trial · No setup charge · No obligation to continueYour team, services and day-to-day challenges.
Configure your roster, WhatsApp connection and templates.
Start managing tasks and logging work through WhatsApp.
Something specific to your practice?
Ask us on WhatsApp ↗Karyai is AI follow-ups and task management inside WhatsApp, for Indian CA, CS, law, consulting and agency firms, and any other team that assigns work on WhatsApp. It fits teams of about 10–100 people best; smaller and larger teams use it too. Employees update work in English, Hindi or Hinglish, and AI follows up on pending tasks. As you grow into it, Karyai also connects recurring client projects, GST invoicing and billing, client work logs, and attendance with a month-end salary sheet, with a web dashboard for partners.
Yes, and most firms should. Start with your team, their tasks and AI follow-ups on WhatsApp. Recurring client projects, billing, work logs and attendance are part of every plan, and you switch them on when you need them. You do not need any custom setup work to get started.
A dashboard brings information together. Karyai also follows up with employees, reminds them about pending work and interprets their replies. Those conversations become structured task updates and work logs, with summaries for managers.
No new employee app is needed for everyday WhatsApp workflows. Your team can send updates and log work through WhatsApp, while management views bring the practice together.
Yes. Karyai understands English, Hindi and Hinglish, so your team can communicate in the way that feels natural to them.
Reusable service templates define the checklist, ownership and deadlines. Karyai auto-creates recurring projects for subscribed clients, helping teams organise repeat work such as monthly filings.
Yes. Review and approval workflows keep your people involved in decisions. AI handles repetitive coordination while managers maintain oversight of progress and outstanding work.
Yes. It runs day to day inside a real CA firm with 43 employees across 7 cities, with more than 100 client projects auto-created every month. Read the story ↗
Indian professional firms that deliver client work through a team: CA and CS firms, law firms, consultancies and agencies. It fits teams of about 10 to 100 people best, and it works for any team that already assigns work on WhatsApp.
No. Karyai organises the work around every filing: recurring projects, checklists with owners and deadlines, and follow-ups until the work is ready. Your firm reviews and files the returns on the government portals.
Yes. Employees log time against client work on WhatsApp or in the dashboard, and managers see recorded hours by client and by person, with flags on entries that deserve a second look.
Karyai records location-checked attendance, leave, late marks and overtime under your firm’s rules, and prepares a month-end salary sheet you can export. Salary payments themselves stay with your bank or payroll process.
Karyai follows up with the owner first. If the task still does not move, it is escalated to the right manager, so only the work that genuinely needs attention reaches you.
Setup is done with you on a call: your team, the WhatsApp connection and your first templates. No custom development is needed, and most firms have their team working on tasks and follow-ups within the first week.
Every firm starts with a 15-day free trial: no setup charge, no usage charges during the trial, and no obligation to continue. After the trial, Karyai is priced per user, per month. Before you continue, we confirm in writing the monthly fee, the users included and any WhatsApp messaging charges. See what’s included on every plan.
Bring your workflow. We’ll show you what Karyai can take off your plate.
Book your free workflow audit ↗20 minutes · Live demo · A conversation about your firm